Personal data is any information about you by which you are identified or could be identified. This can include information such as:
- your name, date of birth, email address, postal address, phone number, mobile number;
- information about your device (such as the IP address, which is a numerical code to identify your device that can provide information about the country, region or city where you are based); and
- information relating to your personal circumstances and how you use the Jobs website.
Who we are and how to contact us
The data controller for the Jobs website is NHST Global Publications AS, 16 Christian Krohgs Gate, Oslo, N-0186, Norway. This means that we are responsible for deciding how and why we hold and use your personal data.
If you want to contact us, you can contact NHST Global Publications Data Protection Officer
NHSTGlobal.firstname.lastname@example.org +47 22 00 12 34
Collecting and using your personal data
We collect personal data when you sign up for our services and when you browse the Jobs website. Your personal data is used to provide the Upstream Careers services, sell advertising space on the site and to analyse how visitors use the Jobs website and app.
The personal data we collect when you register for Upstream Careers and use the Jobs website
When you register for a Upstream Careers account we can collect your:
- email address
- job search requirements to match jobs to your requirements (“jobs alerts”)
If you then create a Job seeker profile we will collect:
- the country you live in
- your nationality
- details of your education and working career
- details of how you interact with the Jobs website, and job vacancies you might be interested in.
- And if you include a CV we will hold your CV, though will not parse the data
If you have not created an Upstream Careers profile, you can still use some basic functions such as:
- Applying for jobs
- sending CVs to recruiters
- adding your CV to the searchable CV database (“CV database”); and
- signing up for jobs by email (“Job alerts”).
Additional information we collect when you us the Jobs website
- your IP address - a numerical code to identify your device and which can provide information about the country, region or city where you are based;
- your browsing history of the content you have visited on the Jobs website, including information on how you were referred to the Jobs website via another website; and
- details of your devices, for example, the unique device ID, unique advertising ID and browsers used to access our content.
Special categories of data
We will not collect special categories of data - such as information about your race, political opinions, religion, health or sexual orientation - unless you have chosen to provide that information to us.
Updating your personal data and your profile page
When you register with Upstream Careers, you have access to a profile page where you can change and update your personal data. You can also manage your settings to control who can see your CV if you have one associated with your account.
How we collect personal data
We collect personal data when you:
- register as a user (name, email address and password);
- create a profile (country of residence, job sector and salary information) and upload documents (for example, your CV or cover letter);
- store a copy of your CV and any other information you provide when you send it to a recruiter directly through our website or if you add your CV to the searchable CV database
Why we use your personal data
We use the personal data collected through the Jobs website for a number of purposes, including the following:
- To provide the services you sign up for, for example, setting up your Job Alerts, your Upstream Careers profile and related internal administrative purposes (such as those we need for our accounting and records) and to make you aware of any changes to our services.
- To provide your job application to the company that advertised the position or the recruitment company.
- So that you can add your CV to the searchable CV database.
- When you have created an account with the Upstream Careers website and submitted your CV details, we store your details on the main CV database. Depending on your settings, you can give recruiters access to them.
- Sending you marketing communications when we have your permission, or when permitted by law.
- Personalising our services for you (for example, so you can sign in), remembering your settings, displaying personalised ads, recognising you when you sign in on different devices and tailoring your recommended jobs or similar jobs shown to you based on what you view on the Jobs website.
- For statistical purposes, such as analysing the performance of the Jobs website and app and to understand how visitors use them.
- To comply with applicable laws and regulations.
Legal grounds for using your personal data
We will only use your personal data where we have a legal ground to do so. We determine the legal grounds based on the purposes for which we have collected and use your personal data. In every case, the legal ground will be one of the following:
- Consent: For example, where you have provided your consent that your CV can be viewed by recruiters when you have added it to your database. You can withdraw your consent at any time in your Jobs account, by choosing “Who can view your profile” in the section “edit your profile”.
- Our legitimate interests: Where it is necessary for us to understand how our services are used, promote our services and operate the Jobs website and app efficiently for the provision of our services. For example, we will rely on our legitimate interest when we carry out marketing analysis to understand our customers to determine what marketing communications may be relevant to them. It is also in our legitimate interest to analyse what content has been viewed on the Jobs website and app, so that we can understand how they are used.
- Performance of a contract with you (or in order to take steps prior to entering into a contract with you: For example, where you have signed up for an Upstream Careers account, we will need to collect your account details and profile information.
- Compliance with law: In some cases, we may have a legal obligation to use or keep your personal data.
Security of your personal data
We have implemented appropriate technical and organisational controls to protect your personal data against unauthorised processing and against accidental loss, damage or destruction. You are responsible for choosing a secure password when we ask you to set up a password to access parts of the Jobs website or app. You should keep this password confidential and you should choose a password that you do not use on any other site. You should not share your password with anyone else, including anyone who works for us. Unfortunately, sending information via the internet is not completely secure. Although we will do our best to protect your personal data once with us, we cannot guarantee the security of any personal data sent to our site while still in transit and so you provide it at your own risk.
Never disclose any private information in response to a job advertisement or include on your CV any of the following: National Insurance number, driving licence number, passport number, bank/credit card details and date of birth. If you are ever asked to do this by a recruiter please contact us.
Who we share your personal data with
When you apply for jobs on the Jobs website and upload your CV, a copy is stored on the CV database. This database can only be searched by recruiters if you allow this in your settings. To control whether recruiters can see your CV on the database you need to create a Jobs website profile and click on the settings that apply.
Sometimes you can also submit your CV and apply directly to the advertising company. In this case we do not receive a copy of your CV.
Sharing personal data
We do not share your personal data with other people or companies that are not directly linked to us except under the following circumstances:
- We may reveal your personal data to any law enforcement agency, court, regulator, government authority or other organisation if we believe we need to do so to keep to a legal or regulatory obligation, or otherwise to protect our rights or the rights of anyone else.
- Any other organisations that access your personal data in the course of providing services on our behalf will be governed by strict contractual restrictions to make sure they protect your personal data and keep to all data privacy laws that apply.
- We will not share your personal data with anyone else for their own marketing purposes unless we have your permission to do this.
- Some of our webpages use plug-ins from other organisations (such as the “Facebook share” function, retweet function, Google+ function, Linkedin share). These other organisations may use personal data about your visit to our site. If you browse the Jobs website, information they collect may be connected to your account on their site. For more information on how these organisations use personal data, please read their privacy policies.
Keeping your personal data
We keep your personal data for only as long as we need it. How long we need your personal data depends on what we are using it for. For some jobs advertised on Upstream Careers, you will be redirected directly to the recruiter or employer and we will not use your CV or application. We are not responsible for how recruiters or employers who have received your CV store your details or CV.
We will delete your Upstream Careers profile and any remaining CV after 12 months of inactivity. If we asked for your permission to process your personal data and we have no other lawful grounds to continue with that processing, and you withdraw your permission, we will delete your personal data. However, when you unsubscribe from marketing communications, we will keep your email address to ensure that we will not send you any marketing in future.
You can delete your Upstream Careers account by using the “Delete your account” link at the bottom of your account page when you have signed in to the Jobs website.
How we may contact you
When you create a job alert you will receive emails that are tailored to your job alert preferences, for example, sector and location. If you no longer want to receive these emails, you can unsubscribe by clicking the link at the bottom of each email.
Responding to your queries or complaints
If you have raised a query or a complaint with our support teams, we may contact you about this to answer your query or to resolve your complaint.
Online advertising on Upstream Careers
On Upstream Careers we at times use personalised online advertising. This allows us to deliver more relevant advertising to people who visit the Jobs website. Personalised online advertising works by showing you adverts that are based on your browsing patterns and the way you have interacted with our website. It then shows you adverts which we believe may interest you.
As you browse our site, some of the cookies and similar technology we place on your device will be advertising cookies, so we can understand what sort of pages you are interested in. We can then display advertising on your browser based on these interests. For instance, if you have been reading a lot about a specific job field, we may show you advertising for jobs in this field.
We do not collect or use information such as your name, email address, postal address or phone number for personalised online advertising.
We may also share online data collected through cookies and similar technology with our advertising partners. This means that when you are on another website, you may be shown advertising based on your browsing patterns on the Jobs website. We may also show you advertising on the Jobs website based on your browsing patterns on other sites that we have obtained from our advertising partners.
Online retargeting is another form of online advertising that allows us and some of our advertising partners to show you adverts based on your browsing patterns and interactions with a site away from our sites.
For example, if you have visited the website of an online clothes shop, you may start seeing adverts from that same shopping site displaying special offers or showing you the products you were browsing. This allows companies to advertise to you if you leave their website without making a purchase.
Advertising that we place on our site or on other sites
We also use personalised online advertising to promote our own products and services. This means that you may see personalised online advertising for our own products and services on our sites (and our other platforms, such as theguardian.com) and when you are on other, third party websites, including social media platforms.
Cookies and similar technology
Information files (“cookies”)
NHST Global Publications AS with its affiliated titles IntraFish Media, Recharge, TradeWinds and Upstream uses information files (cookies) to customize content and develop our digital publication and services (hereafter referred to as “Services”). Information files or cookies are small data or text files which a website may store on your computer or mobile device when you visit a site or page. The cookie will help the website, or another website, to recognize your device, choices and preferences the next time you visit. Web beacons or other similar files can also do the same thing. We use the term cookies when referring to all files that collect information in this way.
General statistics for our Services and their performance
Manage User-ids and preferences
Remember-me functionality for log-in
Manage access control and entitlements
Improve technical performance and quality on our sites
To deliver, customize and monitor the efficiency of advertisements and other marketing
We use several types of cookies:
Session based cookies are automatically deleted when you close your browser. We use these to register when you are online on our digital solutions, and how you navigate, for instance while using your profile pages on NHT Global Publications AS sites.
These cookies are used to collect information on authentication and preferences. They aren’t deleted when you exit the browser but on a later designated date, or when you delete them yourself. By using these cookies, we optimize the performance of our services and can make sure your log-in details and preferences are remembered the next time you log on. We also use them to track your use of the website and to remind you to update your subscription details from time to time.
We may in some cases use third-party cookies that could be both session-based or fixed. They are typically used in advertisements on our digital solutions and enables the advertisers to monitor the efficiency of their advertisements. If you click on links provided by a third party, terms and conditions for these third-party suppliers apply, including their cookie policies.
You may at any point disable cookies in the settings or internet options menu in your browser. There are also tools that can monitor and give you the overview of which cookies are used on the web pages you visit. To learn more, see for instance www.aboutcookies.org or www.allaboutcookies.org.
Cookies are essential to the administration of our subscriber-based services. If you do disable our cookies you will find that certain sections of our website do not work. For example, you will have difficulties logging in or viewing articles.
If you require further information, please don’t hesitate to contact us.
Your rights with regard to the personal data that we hold about you
You can contact us with regard to the following rights in relation to your person data:
If you would like to have a copy of the personal data we hold on you or if you think that we hold incorrect personal data about you, please contact NHST Global Publications Data Protection Officer
NHSTGlobal.email@example.com +47 22 00 12 34